STRATEGIC EVENTS SERVICES
Planning is the only thing that we do at Strategic Events: we know what works and we know how to make sure that our clients are getting the best value for their dollar regardless of their budget. With over 15 years experience, we have built relationships with industry partners that we know we can count on. As part of our commitment to our clients, we update our knowledge base regularly by attending trade shows and events, so that we can share the newest trends, meeting technologies,and venues. Time is money and you can rest assured that by utilizing us as your partner, we will work with you to ensure the highest in integrity and standards.
Our Services Include:
Turn Key Conference and Meetings Management:
Whether you are planning a 1 day Sales Conference or a 3 day educational summit, Strategic Events will look after all aspects of your event from start to end. We will meet with you to understand what your objectives are for the conference and then develop a thorough program to make sure that all deadlines are met. As part of our commitment to you, we will manage the budgeting, registration and housing, transportation, speakers, marketing services coordination and any other areas that are necessary to ensure that your event is a true success.
Vendor Sourcing and Contracting
You can count on Strategic Events to not only find the perfect location for your event but achieve maximum value as well. Our ability to call on a vast network of contacts means that we can quickly and effectively source destinations, hotels, meeting facilities and related services for stand alone events or multiple day conferences Our depth of knowledge also means that we can offer unusual and exciting venue ideas that add to your event's memorability and ultimate success.No two venues are alike, and if there are opportunities to save you money with concessions, add ins or change in term and deposit schedules, we will ensure that they are included.
Onsite Logistics Management
We offer comprehensive on-site management...every detail managed for you...arrivals, meals, events, business sessions, breakouts and activities...Strategic Events ensures that you will not have to give it a second thought. We empower you to focus on your business needs and attendees, while we focus on your event 24/7.
Members of our distinguished and experienced "Red Shirts" staff, who have been intimately involved in the planning of your event will provide you with all the comprehensive on site services you need to make your program a success:
Our Services Include:
Turn Key Conference and Meetings Management:
Whether you are planning a 1 day Sales Conference or a 3 day educational summit, Strategic Events will look after all aspects of your event from start to end. We will meet with you to understand what your objectives are for the conference and then develop a thorough program to make sure that all deadlines are met. As part of our commitment to you, we will manage the budgeting, registration and housing, transportation, speakers, marketing services coordination and any other areas that are necessary to ensure that your event is a true success.
Vendor Sourcing and Contracting
You can count on Strategic Events to not only find the perfect location for your event but achieve maximum value as well. Our ability to call on a vast network of contacts means that we can quickly and effectively source destinations, hotels, meeting facilities and related services for stand alone events or multiple day conferences Our depth of knowledge also means that we can offer unusual and exciting venue ideas that add to your event's memorability and ultimate success.No two venues are alike, and if there are opportunities to save you money with concessions, add ins or change in term and deposit schedules, we will ensure that they are included.
Onsite Logistics Management
We offer comprehensive on-site management...every detail managed for you...arrivals, meals, events, business sessions, breakouts and activities...Strategic Events ensures that you will not have to give it a second thought. We empower you to focus on your business needs and attendees, while we focus on your event 24/7.
Members of our distinguished and experienced "Red Shirts" staff, who have been intimately involved in the planning of your event will provide you with all the comprehensive on site services you need to make your program a success:
- Attendee Registration and hospitality services
- Strategic Event's VIP experience - suite checks,meet and greet, concierge, executive travel services
- Meals and function staging- communicate sets and guarantees, ensure proper, timely set up and staffing, coordinate table arrangements, ensure dietary concerns are met, stage outdoor events and alternate plans for inclement weather,review and sign banquet orders and monitor actuals to budget
- Rooming list confirmations and daily monitoring of no shows
- Materials shipment management - establishing storage, checking inbound and outbound freight, organizing, collating and distributing
- Office management - set up, security, staffing, organization
- Inspection and set up of all signage, signage placement and hotel postings
- Attendee direction to meals and functions
- Set up of business session/break out rooms, materials monitoring of food and beverage break stations
- Monitoring of all master accounts
- Provision of security services as needed
- Contingency or emergency planning